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To void a check in QuickBooks, open the check and use the void command—not delete. In QuickBooks Online, the command is under More > Void for an open check; in QuickBooks Desktop, select the check in the bank register and choose Edit > Void Check. Voiding changes the accounting record to zero but does not tell your bank to stop a paper check.
Choose the steps for your QuickBooks version and check
| Situation | Where to go | What to select |
|---|---|---|
| QuickBooks Online, check not yet recorded | + Create > Vendors > Check | Enter required check details, then More > Void |
| QuickBooks Online, check already recorded | All apps > Expenses & Bills > Expense transactions | Find the check and choose Void from its action menu, or open it and select More > Void |
| QuickBooks Desktop | Banking > Use Register | Select the account and check, then Edit > Void Check > Record |
Menu labels can vary as QuickBooks updates its interface; the Online paths above reflect Intuit help pages updated in August and September 2026.
Void a check in QuickBooks Online
Void a new check
- Select + Create, then under Vendors choose Check.
- Enter the bank account, check number, payment date, and account. Verify that the account and check number are the ones you intend to use.
- Select More > Void, then confirm by selecting Yes.
Intuit also allows checks already recorded in QuickBooks Online to be voided; use the existing-transaction steps instead of creating a duplicate.
Void an existing check
- Go to All apps > Expenses & Bills > Expense transactions.
- Locate the check. Use its action dropdown and select Void, or open the check and select More > Void.
- Review the selected transaction and confirm the void.
Void a check in QuickBooks Desktop
- Go to Banking > Use Register and select the bank account used for the check.
- Select the check in the register.
- Choose Edit > Void Check, then select Record.
QuickBooks Desktop changes the amount to $0.00 and adds “VOID” to the Memo field, according to Intuit’s Desktop instructions updated August 5, 2026.
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What voiding changes—and what it does not
A voided check remains in the books as a zeroed transaction marked void. That retained record helps show what happened to the original entry. It is different from deleting the transaction, which removes it from the books except for its presence in the audit log.
A QuickBooks void is an accounting-record change, not a bank stop-payment request. If a paper check may still be presented, contact your bank promptly to ask about its procedures. QuickBooks’ check-voiding instructions do not establish whether a check has reached the bank or whether a stop payment will succeed.
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Void or delete: which should you choose?
| Action | What happens to the transaction | When it fits |
|---|---|---|
| Void | Retains a zeroed, marked record in the books. | Use when the check should no longer affect the accounts but its history should remain visible. |
| Delete | Removes the transaction from the books; it remains in the audit log. | Use only when removing the entry is appropriate for your records and you understand the effect on transaction history. |
Intuit’s QuickBooks Online help article, “Void or delete transactions,” updated September 7, 2026, says: “You can’t undo a voided transaction.” Deleting and creating a new transaction can be a corrective action, but it is not an undo button. Intuit says the audit log can be used to re-enter a deleted transaction.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Check the result during reconciliation
As part of your normal reconciliation, compare the affected QuickBooks transaction with your bank statement. Intuit recommends reconciling monthly after statements arrive; its Desktop guidance describes reconciliation as comparing QuickBooks transactions with bank and credit-card statements.
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Before confirming the void
- Verify the check number, date, bank account, and payee so you do not void the wrong transaction.
- Consider whether you need the transaction history preserved; voiding preserves a record, while deleting removes the transaction from the books.
- If the paper check could still be presented, contact the bank separately; changing the QuickBooks record does not stop payment.
- Review the affected entry during your regular reconciliation.
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