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There is no single worldwide deadline. The applicable country or territory sets the rules, and the deadline depends on the type of event and when the reporting clock starts. For example, under federal OSHA in the United States, a work-related employee death must generally be reported within 8 hours, while certain serious injuries must be reported within 24 hours. In Great Britain, specified incidents are generally reported without delay, with a 10-day receipt limit; some injuries causing more than seven days’ incapacity have a 15-day deadline.
How to determine the deadline
Start by identifying the jurisdiction and the authority responsible for workplace safety where the incident occurred. Then establish which reporting category applies and the event that starts its clock. National rules may set different requirements for deaths, serious injuries, inpatient hospitalization, dangerous occurrences, occupational diseases, or injuries that cause a defined period of absence.
The International Labour Organization’s Convention No. 155 calls for authorities to establish procedures for employer notification of occupational accidents and diseases, but Article 11(c) does not set a universal number of hours or days. The 2002 Protocol to the Convention says national procedures should determine employer responsibility, notification criteria, and time limits. Its typical notification details include the enterprise, establishment and employer; the injured person and injury or disease; and the workplace and circumstances of the event. ILO Convention No. 155; Protocol of 2002 to Convention No. 155.
What are the deadlines in the United States under federal OSHA?
Under federal OSHA, employers within its jurisdiction must report a work-related employee death within 8 hours. A work-related inpatient hospitalization, amputation, or loss of an eye must be reported within 24 hours. These are regulator-notification deadlines, not general deadlines for every workplace injury. OSHA’s Recordkeeping page.
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Check the event and the clock
The detailed rule, 29 CFR 1904.39, applies event windows: a fatality is reportable if it occurs within 30 days of the work-related incident, while an inpatient hospitalization, amputation, or loss of an eye is reportable if it occurs within 24 hours of the incident. If the employer or its agent does not learn of a reportable event when it happens, the reporting period runs from when the employer or agent learns of it. The regulation also contains exceptions, so consult the complete rule for the specific circumstances. 29 CFR 1904.39.
These deadlines describe federal OSHA. A state-plan jurisdiction or another applicable reporting duty may have additional or different requirements. Confirm the rules with the authority responsible for the worksite.
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What are the deadlines in Great Britain under RIDDOR?
Under Great Britain’s Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR), deaths, specified injuries to workers, qualifying accidents involving non-workers who need hospital treatment, and dangerous occurrences generally must be notified to the enforcing authority without delay. For these incident types, the report must be received within 10 days. If a worker is incapacitated for more than seven days because of an accident, the report must be received within 15 days. Occupational disease has separate diagnosis-related reporting rules. Health and Safety Executive guidance on reportable incidents.
This example applies to Great Britain; do not assume it covers every UK reporting context. Check the relevant authority’s current guidance for the location and event.
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Do all workplace accidents have to be reported?
No. The cited rules apply to defined reportable categories, rather than every injury or near miss. Whether an incident must be notified depends on the jurisdiction’s criteria and the facts—for example, the injury’s severity, whether there was inpatient admission, how long a worker was incapacitated, or whether the event was a specified dangerous occurrence. Internal incident records, an accident-book entry, workers’ compensation paperwork, or an insurer notification should not be assumed to satisfy a separate duty to notify the competent authority. Check the applicable law.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.What information may a report need?
Requirements and forms vary by jurisdiction. The ILO’s 2002 Protocol identifies common information categories: the employer and establishment, the injured person and injury or disease where relevant, and where and how the event occurred. Follow the local authority’s instructions and use its prescribed reporting channel and form when required.
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What to do if an incident has happened
- Identify the country or territory and the workplace-safety authority with jurisdiction.
- Compare the incident facts with that jurisdiction’s reportable categories, including any rules for delayed discovery, diagnosis, or event windows.
- Confirm when the reporting clock begins and whether the rule sets an hours-or-days deadline, a “without delay” requirement, or both.
- Notify the authority through the method it specifies, and verify whether the report must be received by a stated date.
- Keep any required internal, insurance, or compensation records separately unless the applicable rules expressly say they also meet the authority-notification duty.
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