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Repair Windows errors before they cause bigger problemsFix Now →Scan for outdated or missing drivers - takes under a minuteDriver Scan →A useful recommendation letter for company services identifies the work you observed, explains your relationship with the provider, and gives a specific example you can personally support. Use the template below as a business recommendation letter or business reference letter, adapting it to your experience and checking that you are authorized to write on your employer’s behalf.
Sample recommendation letter for company services
Replace the bracketed text with accurate details. Keep only claims you can support from your own experience.
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[Your name]
[Your title and organization, if authorized]
[Business contact information]
[Date]
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[Recipient name and title]
[Recipient organization]
Subject: Recommendation for [Company name]’s [service]
Dear [Recipient name],
I am writing to recommend [Company name] for [specific service]. I worked with [company] as [describe your business relationship] from [time period], during which it provided [brief description of the work].
In our work together, [company] demonstrated [relevant quality, such as reliable communication or careful execution]. For example, [describe a specific situation you directly observed, what the company did, and a result you can substantiate]. [Include a second example only if it gives the recipient useful information.]
Based on this experience, I recommend [Company name] for [type of need or project]. [If relevant, explain the limits of your recommendation, such as the kind or scale of work you observed.] Please contact me at [contact information] if you would like more information.
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Sincerely,
[Name]
[Title, if authorized]
What makes the recommendation credible
Establish your basis for commenting
State who you are in relation to the provider: for example, a client, project partner, or business contact. Include when you worked together and what service the company performed. This lets the recipient understand the scope of your experience rather than treating your praise as a blanket endorsement.
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Use an example you can stand behind
Replace broad praise such as “excellent” or “the best” with a concrete event you observed. You might describe how the provider handled a change, communicated about a problem, or completed a defined part of the work. Keep the outcome within what you know firsthand; distinguish your own observations from claims the vendor or someone else supplied.
Make the recommendation specific
Connect your recommendation to the service or type of project you actually saw. If your experience covered only a limited scope, say so rather than implying you can vouch for every service the company offers. Do not add performance figures, comparisons, or results unless you can substantiate them.
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Check approval before writing for your employer
If you plan to use your organization’s name, title, or letterhead, check its policies and any required approval process first. Permission to describe your own experience does not necessarily mean you may endorse a provider as an official representative.
Rules can depend on the employer and context. For example, NIH Ethics Program guidance says: “NIH employees may write about a contractor’s progress/performance in the course of an official evaluation of the contract, but may not recommend that others use the vendor’s services or good.” This is guidance for NIH employees, not a universal rule for all employers or jurisdictions. See the NIH Ethics Program guidance.
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Review the letter before sending
- Confirm the spelling of names, titles, company names, dates, and the service description.
- Make clear how you know the provider and what work you personally observed.
- Replace generic superlatives with a specific, supportable example.
- Remove any claim, metric, or comparison you cannot substantiate.
- Confirm you are allowed to speak for your employer and use its title or stationery.
- Tailor the recommendation to the recipient’s likely need and keep it concise.
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