Write resume job descriptions around the work most relevant to the job you want: choose a few strong examples, explain what you did and for whom, and show the result when you can support it. Use concise, consistent bullets, borrow job-posting language only when it accurately describes your experience, and never invent numbers or accomplishments.
What to include under each job
For each role, give the job title, employer, location, and dates, then describe the responsibilities and results that best demonstrate your fit for the target position. A useful bullet gives the reader three things: the action you took, the scope or context, and what happened as a result.
Start by making a private inventory of projects, recurring duties, customers or teams served, tools used, problems solved, and outcomes. Select items that connect to the target job’s requirements. CareerOneStop recommends about 5–8 bullets per job, with each bullet roughly one or two lines; treat that as a practical guideline, not a fixed rule. For older or unrelated jobs you retain to show work history, a brief description may be enough.
How to write clear, specific bullets
Lead with the work
Begin with a concrete action and name the task, project, or responsibility. Add context so the reader can understand its scale or audience, then state the outcome when you know it. This action + scope/context + result pattern is a drafting aid, not a mandatory formula.
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- Coordinated a process or project for a team, customer group, or defined scope, then state the verified outcome.
- Describe how you addressed a specific delay, error, or cost; include a measured reduction only if you can substantiate it.
- Explain what you managed, across what scope, and which documented service, quality, or deadline goal you met.
- Describe who you trained and on what process; add a measurable improvement only when you have evidence for it.
These are templates to adapt, not claims about a real candidate. If there is no defensible metric, leave out the figure and describe the work and observable outcome specifically. For routine responsibilities or work without a known result, state the responsibility selectively and plainly rather than manufacturing an accomplishment. Avoid vague claims such as “responsible for everything” and unsupported superlatives.
Use numbers only when you can explain them
Numbers can make scope or results concrete: examples include a verified amount of money, percentage change, volume handled, or documented recognition. Be ready to explain where a figure came from and what it measures. If several people contributed to a result, describe your own role accurately instead of implying sole ownership.
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Match the posting truthfully
CareerOneStop advises: “Describe your work experience using keywords from the job posting, especially terms the employer uses for required or desired skills and experience.” Use those terms where they genuinely fit, then show the evidence in the bullet. Repeating a keyword without demonstrating the skill is less informative; claiming experience you do not have is misleading.
Choose a readable resume format
Keep the experience section easy to scan with consistent spacing, standard headings, and a simple layout. CareerOneStop warns that tables, text boxes, columns, images, and graphics may be scrambled by applicant tracking systems (ATS). A single-column layout is a practical way to keep the text straightforward, though no format can guarantee an ATS pass or an interview.
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CareerOneStop says a resume is generally one to two pages; use a second page when the amount of relevant experience calls for it. People with longer work histories may emphasize the most valuable experience from the past 12–15 years while considering career context and the target role’s requirements. That is a prioritization guideline, not a reason to omit earlier work that remains important to your qualifications or timeline.
Chronological, functional, or combination format?
Choose the format that makes your work history, relevant skills, and career progression clearest. CareerOneStop notes that a functional resume can make work history less clear and may be misinterpreted by employers or ATS. A combination format can bring transferable skills forward while still showing detailed work history.
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How federal job descriptions differ
For a federal application, do more than list duties: make clear the quality and complexity of the work, how independently you performed it, how it relates to the target position, and what resulted. Follow the vacancy announcement’s instructions, because the requested detail can vary by announcement.
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- Resume paper is ideal for resumes, cover letters, and thank-you notes
- Paper size: 8.5"W x 11"L
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Final review before you send it
- Does each bullet support a requirement or skill relevant to the job you are pursuing?
- Can a reader understand the action, scope or audience, and result without guessing?
- Can you substantiate every number and describe your own contribution accurately?
- Do the job titles, employer names, locations, dates, headings, spacing, and bullet style remain consistent?
- Have you removed irrelevant detail while preserving the work history needed to understand your experience?
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