GST e-invoicing and e-way bills solve different problems. E-invoicing is the registration of specified invoices with an Invoice Registration Portal (IRP) by covered taxpayers. An e-way bill documents specified movement of goods when the movement rules apply. Depending on the seller, invoice and shipment, an online order may require one, both or neither.
Check e-invoicing and e-way bills separately
Do not treat an e-invoice as a substitute for an e-way bill. Check the invoice and the movement as two separate compliance questions:
- For the invoice: Is the seller within the notified e-invoice coverage, and is this a covered supply or document? Check turnover history, taxpayer and entity type, and the current notification.
- For the goods: Are goods being moved, what is the reason for the movement, and does the consignment value and route trigger an e-way bill? Check applicable exemptions and state or union territory rules.
- For a shipment needing both: Confirm that the invoice has been registered and that required transport details have been furnished to complete the e-way bill before movement.
| Question | GST e-invoice | E-way bill |
|---|---|---|
| What it covers | Reporting and registration of specified GST invoices | Specified movement of goods |
| Main applicability test | Notified taxpayer coverage, turnover history, entity type and covered supply or document | Movement, its purpose, consignment value, exemptions and applicable geography |
| Process | Supplier reports invoice information to the IRP; the IRP issues an IRN and shares invoice data | Prescribed EWB-01 information is furnished before movement when required; transport details may also be needed |
| How the systems relate | Invoice data can feed the e-way bill system | Part A may be populated from IRP data, but required Part B transport details still need to be furnished |
When does an online seller need an e-invoice?
The principal starting point is whether the taxpayer is covered, not whether an order came through a marketplace. The GST Invoice Registration Portal (IRP) states that the threshold is aggregate annual turnover of ₹5 crore or more, effective 1 August 2023. Its guidance says aggregate turnover in any preceding financial year from FY 2017–18 onwards is considered. Applicability also depends on the current notification, taxpayer category, exclusions and the particular supply or document; the threshold alone does not settle every case. GST IRP e-invoice mandate guidance.
The IRP’s published threshold timeline is:
| Threshold shown on IRP page | Effective date shown |
|---|---|
| ₹500 crore or more | 1 October 2020 |
| ₹100 crore or more | 1 January 2021 |
| ₹50 crore or more | 1 April 2021 |
| ₹20 crore or more | 1 April 2022 |
| ₹10 crore or more | 1 October 2022 |
| ₹5 crore or more | 1 August 2023 |
These are the historical effective thresholds published by the IRP, not separate current thresholds to add together. Check the current notification and exclusions when deciding whether your business and transaction are covered.
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Which transactions and documents should you check?
IRP guidance describes e-invoicing for B2B supply and lists cases including deemed supply, supplies by SEZ developers, exports, deemed exports, credit notes, debit notes and supplies to government or public sector undertakings. It also lists exceptions. Treat these as categories to check against the applicable notification, not as a complete substitute for it. The IRP says the supplier generates the e-invoice, while specified cases allow an e-commerce operator to issue one. GST IRP e-invoice FAQs.
Does selling through a marketplace change the answer?
Marketplace involvement does not by itself establish that the seller is covered or remove the need to check. The IRP says, “E-commerce operators can generate e-invoices on behalf of the sellers on their platforms.” That describes an available role for the operator; establish whether your seller account and transaction fall within the applicable requirements, and who is handling the invoice registration.
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- Effortless Connectivity: This thermal printer supports both BT and USB cable connections, fit for Android and fit for Win with maximum flexibility. For smartphones, download the compatible APP, click and enter into the APP and use the BT function to connect to the printer. For computers, please use the USB cable to connect to the computer and download the pionted driver.
- High-Speed & High-Resolution Printing: Achieve exceptional clarity with 203dpi resolution and swift business operations with a maximum print speed of 70mm/s from this thermal receipt printer, which has been equipped with 58mm wide print paper and 1 USB cable.
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When does an online order need an e-way bill?
The general Rule 138 test concerns goods movement. It generally requires a registered person causing movement of a consignment exceeding ₹50,000 to furnish prescribed information before movement. The rule covers movement in relation to a supply, for reasons other than supply, and inward supply from an unregistered person. It also contains exemptions and special cases, so exceeding ₹50,000 does not, on its own, prove that every shipment needs an e-way bill. CGST Rule 138 on the e-way bill portal.
The GST e-Way Bill System FAQ describes an e-way bill as “a document required to be carried by a person in charge of the conveyance carrying any consignment of goods of value exceeding fifty thousand rupees”. Read that general description alongside Rule 138’s exceptions and special cases. GST e-Way Bill System FAQ.
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Check the route and the kind of movement
For an intra-state shipment, check the relevant state or union territory provisions: the official FAQ directs users to the applicable local provisions for intra-state thresholds. Rule 138 also contains special cases, including certain inter-state job-work and handicraft movements regardless of the ₹50,000 threshold, as well as exempt goods and other exemption circumstances. The applicable route and movement category can therefore change the result.
Who can generate it, and what information is needed?
In specified circumstances, the consignor, consignee or transporter may generate an e-way bill. The FAQ says the generator needs the invoice, bill or delivery challan, plus transport identity or vehicle details. A transporter can generate one using information furnished by a registered person. Agree in advance who will enter the information so that the required document and transport details are available before the goods move. GST e-Way Bill System FAQ.
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How long is an e-way bill valid?
The validity table in the cited Rule 138 text states one day for a distance up to 100 km, with one additional day for every additional 100 km or part thereof. It defines a day as 24 hours from the time of generation. Because portal rules and notifications can change, verify the current rule before relying on these periods for a live shipment. CGST Rule 138 on the e-way bill portal.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Does an e-invoice automatically create an e-way bill?
No—not a completed e-way bill with all required transport information. Invoice data registered through the IRP can be passed to the e-way bill system and populate Part A. Where required, Part B transport details still need to be furnished to generate the e-way bill. Treat invoice registration and e-way bill completion as linked but distinct steps. GST IRP e-invoice FAQs.
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What should an online seller verify before dispatch?
- Invoice coverage: Aggregate turnover in the relevant preceding financial years, taxpayer and entity category, and whether the invoice or document is covered under the current notification.
- Marketplace role: Whether the platform is generating an e-invoice on the seller’s behalf in a case where that is permitted, or the seller must handle IRP reporting.
- Movement facts: Whether goods are moving, why they are moving, the consignment value, and whether a Rule 138 special case or exemption applies.
- Route: Whether the shipment is intra-state or inter-state, and which state or union territory provisions apply.
- Transport completion: Who will generate the e-way bill and provide the required transport or vehicle details, including Part B where needed.
- Current portal status: Check the official portal notices before dispatch when a workflow or requirement may have changed.
The e-way bill system announcement dated 30 July 2026 said changes concerning e-way bill closure functionality and mandatory Ship-to GSTIN were on hold at that time. That is a dated status, not a guarantee of the portal’s current position; check for later announcements before relying on it. E-Way Bill System announcements.
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