A quotation form is a supplier’s written offer of goods or services and their price in response to a buyer’s request for quotation (RFQ). The buyer’s RFQ determines what to enter, which attachments to include, and how and when to submit the offer. The phrase can also mean the punctuation and layout used to present quoted words in writing; this article focuses on the procurement meaning.
What is a supplier quotation form?
It records the supplier’s proposed goods or services, price, and relevant terms so the buyer can assess the offer against its request. The form may include the offer itself or refer to a separate itemized price schedule. For example, a World Bank procurement template hosted by the Palestinian Ministry of Health includes supplier and purchaser details, an RFQ reference, quotation date, declarations, and the offer. View the Ministry of Health quotation example.
There is no single universal quotation form. Buyers set their own required fields and submission rules in the solicitation. Government examples illustrate how forms can differ: a 2018 Nepal sealed-quotation document includes delivery commitments and a validity period, while a Brunei Ministry of Health form, UPP (F) 001 version 001 issued 9 December 2020, says incomplete submissions may be disqualified and limits tenderers to one brand and one price per item. Those requirements apply to those specific documents, not to procurement everywhere. See the Brunei Ministry of Health form.
What information does a quotation form usually ask for?
Use the buyer’s form and instructions as the controlling checklist. Common sections include:
#1 Best Overall
- 【LEGERITY AND PORTABLE】1Pack 5-7/16 x 8-7/16" bound Sales Order Books,used for estimation,quotation,work order,sales receipt,invoice,service report or sales order.It fits easily in your bag or desk drawer.
- 【CONSECUTIVELY NUMBERED】Each sales order book has six consective numbers in the upper right corner,which can help you quickly browse orders,save time,and reduce errors.
- 【CARBONLESS PAPER】No carbon paper!Ensure that every transaction is recorded clearly and accurately!Customers can obtain the white original copy of each sales order,and the canary yellow copies for record keeping!
- 【DIVIDING PARTITION】One thick folded cardboard divider is integrated into the back of each sales order,preventing you from writing too hard on the other parts of the page when using each two-part sales order，ensuring invoices neat and legible.
- 【DURABLE CONSTRUCTION】The professional sales order is made of quality materials,each 50-set form provides plenty of pages stand up to daily use,and the firm binding ensures that your order stays intact.
- Supplier and buyer details: legal or trading name, representative, address, and contact information.
- RFQ reference and date: the buyer’s request or solicitation number and the date the supplier submits its offer.
- Goods or services and price: the requested items, units, total price, currency, and any itemized schedule the buyer requires.
- Delivery and validity: when the supplier can deliver and how long the offer remains open, if the form requests these terms.
- Declarations and authorization: required eligibility or conflict declarations, plus an authorized representative’s name, role, signature, and any required stamp or attachments.
Do not assume that a field, attachment, or alternative term is optional just because another buyer’s form omits it. Follow the specific RFQ.
How to complete and submit a quotation form
- Read the full RFQ and form instructions. Identify the required attachments, price schedule, submission channel, and deadline.
- Enter the buyer’s reference accurately. Fill in the supplier’s legal or trading details and the requested contact information.
- Describe and price only the requested items. Use the specified units, currency, and breakdown. Check that any itemized amounts agree with the total.
- Complete delivery and validity fields. State the terms requested by the form; do not assume the buyer will accept alternatives.
- Make the required declarations and obtain authorization. Have an authorized representative sign and add any required stamp or attachments.
- Submit as instructed and keep a copy. Retain the completed form and its attachments for your records.
These are practical steps reflected in official form examples, not a universal legal procedure. The solicitation for the specific purchase controls.
Rank #2
- 【LEGERITY AND PORTABLE】2Pack 5-7/16 x 8-7/16" bound Sales Order Books,used for estimation,quotation,work order,sales receipt,invoice,service report or sales order.It fits easily in your bag or desk drawer.
- 【CONSECUTIVELY NUMBERED】Each sales order book has six consective numbers in the upper right corner,which can help you quickly browse orders,save time,and reduce errors.
- 【CARBONLESS PAPER】No carbon paper!Ensure that every transaction is recorded clearly and accurately!Customers can obtain the white original copy of each sales order,and the canary yellow copies for record keeping!
- 【DIVIDING PARTITION】One thick folded cardboard divider is integrated into the back of each sales order,preventing you from writing too hard on the other parts of the page when using each two-part sales order，ensuring invoices neat and legible.
- 【DURABLE CONSTRUCTION】The professional sales order is made of quality materials,each 50-set form provides plenty of pages stand up to daily use,and the firm binding ensures that your order stays intact.
Quotation form versus quotation marks
In writing, “quotation form” may refer to how quoted words are punctuated or laid out rather than to a supplier’s price offer. The Local Government Association’s guide discusses double quotation marks for direct speech, punctuation, and quotations within quotations; Hamilton College’s writing resource shows short prose and poetry quotation examples, including slashes to mark poetry line breaks. These are style-guide examples, not universal rules: follow the publication, instructor, or house style that applies.
Read the Local Government Association writing guidance. See Hamilton College’s quotation examples.
Windows Errors? Fix Them Before They Spread
Repair common Windows errors and clear accumulated junk for a smoother, more stable PC - no reinstall needed.Free scan · no reinstallCrashes, No Sound, or Screen Glitches?
Random freezes, missing sound and display glitches usually trace back to one bad driver. Find and replace yours safely.Free scan · under a minuteQuick Recap
Best Value
- 6-PACK/50 Sets (300 Total Sets): Six 4-1/8 x 7-3/16" Sales Order Books with two-part forms which produce two identical records of each sales transaction, one for the customer and one for your business
- CARBONLESS COPY: No carbon paper! Each 2-part set features a white top sheet for recording each transaction and a bottom canary yellow sheet that captures written text from top sheet.
- CONSECUTIVE NUMBERS: Effortlessly identify the chronological order of transactions in each book by the pre-printed number on each sales order set
- WRAPAROUND DIVIDER FLAP: A thick, folded paperboard divider is integrated into the back of each book to use between each 2-part sales order form.
- PERSONALIZE: Each sales order form sheet contains space at the top to add a company stamp or sticker
Rank #4
- Customized Sales Invoice Forms: Personalize your sales invoice books with your business information and number your forms with a starting number you select.
- Size: Our Custom Carbonless NCR Sales Invoice Books are 5.5” x 8.5”. The actual form size is 5.5" x 8" when removed at the perforation.
- Purpose for use: These sales invoice books are great for providing a personalized receipt for customer payment. They can also be used for invoices, quotations, purchase orders and statements.
- 2-Part set: Carbonless NCR Sales Invoice Books from PrintPPS come with a two-part color paper sequence. Each book has 50 receipt sets of duplicate forms, one is white and the other is yellow.
- Wrap-Around Cover: Our invoice forms book has a wrap-around manila cover that turns into a heavy sheet that goes between NCR sets to prevent transfer of information to other forms.
Rank #3
- 6-PACK/50 Sets (300 Total Sets): Six 5-7/16 x 8-7/16" bound Sales Order Books with two-part forms which produces two identical records of each sales transaction, one for the customer and one for your business
- CARBONLESS COPY: No carbon paper! Each 2-part set features a white top sheet for recording each transaction and a bottom canary yellow sheet that captures written text from top sheet.
- CONSECUTIVE NUMBERS: Effortlessly identify the chronological order of transactions in each book by the pre-printed number on each sales order set
- WRAPAROUND DIVIDER FLAP: A thick, folded paperboard divider is integrated into the back of each book to use between each 2-part sales order form.
- PERSONALIZE: Each sales order form sheet contains space at the top to add a company stamp or sticker
Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.
