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Repair common Windows errors and clear accumulated junk for a smoother, more stable PC - no reinstall needed.Free scan · no reinstallChoose a voucher in Tally.ERP 9 according to what the transaction does: affects accounts, records stock, or combines both. The available workflow also depends on the company’s enabled features. Tally Solutions describes a voucher as a document for entering transaction details into ledgers and updating the company’s financial position.
How voucher types are organized in Tally.ERP 9
Tally.ERP 9 distinguishes voucher workflows by their function. The broad categories below are described in Tally’s TDL Reference Manual Release 5.4; use them as a conceptual guide, not as confirmation that menus or features are identical in other Tally releases.
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- Accounting vouchers record accounts-related transactions. Tally groups Receipt, Payment, Contra and Journal in this category.
- Inventory vouchers record inventory-specific activity. Stock Journal and Physical Stock are examples.
- Accounting-cum-inventory vouchers carry both accounting and stock details. Examples include purchase and sales workflows, orders, receipt notes, delivery notes, rejection workflows, and debit and credit notes.
This categorization is broader than Tally.ERP 9’s list of predefined accounting vouchers. That list names eight choices: Contra, Payment, Receipt, Journal, Sales/Invoice, Debit Note, Credit Note, and Purchase/Invoice. Other inventory, order-processing, and optional or non-accounting workflows are not all represented by those eight names.
Which voucher should you use?
Use this table to identify a likely workflow. It is a starting point, not a universal posting or tax rule: the exact accounting and tax treatment depends on the transaction and the company’s setup.
#1 Best Overall
| Transaction purpose | Likely voucher workflow | What it is for |
|---|---|---|
| Transfer money between cash and bank, or between cash/bank accounts | Contra | Records the transfer; Tally’s Contra introduction describes these account-to-account transfers. |
| Pay money out | Payment | Dedicated entry workflow for payments. |
| Receive money | Receipt | Dedicated entry workflow for receipts. |
| Record a purchase or purchase invoice | Purchase/Purchase Invoice | Purchase-entry workflow; inventory details may be relevant depending on the transaction and setup. |
| Record a sale or sales invoice | Sales/Sales Invoice | Sales workflow for goods or services. |
| Make an accounting adjustment | Journal | One of the predefined accounting voucher types. |
| Record a relevant debit or credit adjustment, including some return workflows | Debit Note or Credit Note | Choose the relevant dedicated workflow for the transaction; there is no single rule for every return or tax situation. |
| Record stock received, moved, or counted | Receipt Note, Stock Journal, Physical Stock, or another relevant inventory voucher | Inventory workflows capture stock activity; whether a workflow also carries accounting details depends on the voucher and setup. |
What the main predefined accounting vouchers do
Contra
Use Contra for transfers among cash and bank accounts, such as depositing cash into a bank account or moving funds between bank accounts. It is not the general choice for money received from or paid to an outside party.
Payment
Use Payment to enter money paid out. Tally.ERP 9 provides a dedicated payment-entry workflow.
Rank #2
- Fourth revised and updated edition 2018
- Basic of accountancy ,bank reconcillation,recording procedure in accounting ,preparation of final accounts,concepts of gst
- Prepration of final accounts ,concepts of good and services taxes using tally .Erp 9 with gst
- Depreciation,accounting for joint venture
- Accounting for consignment,hire purchase and instalment
Receipt
Use Receipt to enter money received. Tally.ERP 9 provides a dedicated receipt-entry workflow.
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Journal
Journal is a predefined accounting voucher used for accounting entries that do not fit the dedicated receipt, payment, or contra workflows. The appropriate entry depends on the underlying transaction.
Purchase and Sales
Purchase and Sales vouchers record purchase and sale workflows. Tally’s sales-entry guidance covers sales of goods and services. Choose the invoice or inventory-oriented path that matches the transaction and the company’s enabled features.
Debit Note and Credit Note
Tally.ERP 9 provides dedicated Debit Note and Credit Note entry topics. These vouchers can be relevant to adjustments and returns, but their exact use and accounting or tax consequences depend on the circumstances and applicable rules.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Inventory, orders, and optional workflows
Inventory-related voucher workflows are not interchangeable with the eight predefined accounting vouchers. For example, a receipt note can document incoming stock, Stock Journal can record stock movement, and Physical Stock can record a counted quantity. Some workflows combine stock and accounting details; check the specific entry screen and company configuration rather than assuming every inventory entry posts to accounts in the same way.
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Custom voucher types and configuration
Tally.ERP 9 allows user-defined voucher types, so a business can organize entries into subtypes rather than rely only on standard names. Tally gives cash payment and bank payment as possible Payment subtypes, and cash sales and credit sales as possible Sales subtypes. Configurable details include numbering methods, prefixes and suffixes, effective dates, optional status, narration, automatic printing, and separate reports.
For accounting voucher entry settings, Tally.ERP 9 documents the path Gateway of Tally > F12: Configure > Voucher Entry. The available settings can be selected to configure entry behavior. Menu names and behavior are version-specific.
Quick Recap
A practical selection check
- Identify the purpose. Is money being received, paid, transferred, adjusted, or is a purchase or sale being recorded?
- Check the effect. Determine whether the entry concerns accounts, inventory, or both.
- Confirm company features. Check that the relevant inventory, order, or payroll feature is enabled when the workflow requires it.
- Choose a subtype if useful. If the standard voucher name is too broad for your reporting or numbering needs, consider a custom voucher type.
- Verify the transaction treatment. A voucher name alone does not establish the right account, tax, or return treatment for every jurisdiction or business situation.
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