Track an Indian GST demand appeal on the GST Portal at Services > User Services > My Applications. Choose Appeal to Appellate Authority, enter the relevant From and To dates, and select SEARCH. For proof that the appeal was actually filed, keep the final acknowledgement APL-02 showing the appeal number—not just a draft, APL-01 submission screen, payment receipt, email, or SMS.
Keep payment evidence separately. A payment made through DRC-03 is not automatically tied to a particular demand. Where applicable, file DRC-03A to link that payment to the correct Demand ID, then save the DRC-03A acknowledgement and ARN with the original payment and demand records. The portal FAQ and GSTN advisories describe the workflow, but a disputed deadline, rejected appeal, or payment problem may require advice on your specific facts.
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What you are tracking: a case stage and a proof trail
A GST appeal file has two related but different questions:
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- What stage has the appeal reached? The portal status answers this, using labels such as Appeal Submitted, Appeal admitted, Hearing Notice Issued, or Appeal Order Passed.
- Can you prove when and how it was filed and paid? The answer comes from documents and identifiers: APL-01 details, APL-02 and its appeal number, DRC-03 payment information, DRC-03A linkage evidence where used, the Demand ID, dates, and portal messages.
A status is a stage marker, not a substitute for the acknowledgement. Save the documents even after the status changes, because a later review may require you to establish the filing date, the amount paid, or the demand to which a payment was applied.
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The official GST Portal FAQ on filing an appeal against a demand order is the primary procedural reference for the portal path, status labels, acknowledgements, and timing statements described below.
How to find a submitted appeal on the GST Portal
- Sign in to the GST Portal using the taxpayer account that filed the appeal.
- Open Services.
- Select User Services.
- Open My Applications.
- Choose Appeal to Appellate Authority as the application type.
- Set the From Date and To Date so the filing date falls inside the search range.
- Select SEARCH.
- Open the matching demand appeal and record the displayed status, appeal number, filing or acknowledgement dates, and available downloads.
If the result list is empty, widen the date range before assuming that the filing failed. Check that you selected the appeal application type rather than another application category and that you are signed in to the correct GSTIN. Keep a screenshot or downloaded record of the search result only as a convenience; the formal acknowledgement remains the stronger filing evidence.
What each appeal status means
| Portal status | What it indicates | Record to retain |
|---|---|---|
| Appeal Submitted | The appeal form was successfully filed on the portal. | APL-01 submission details, later APL-02, and appeal number |
| Appeal admitted | The appeal was successfully admitted by the Appellate Authority. | Admission-related portal record and appeal correspondence |
| Appeal Rejected | The appeal was rejected. | Rejection communication, date, and the complete filing record |
| Appeal Withdrawn | The appeal was withdrawn. | Withdrawal record and any related communication |
| Hearing Notice Issued | A hearing notice has been issued. | Notice, issue date, hearing date, and delivery message |
| Reply Submitted | A reply has been submitted in the proceeding. | Reply copy, submission confirmation, and date |
| Adjournment Granted | An adjournment has been granted. | Adjournment notice and revised hearing information |
| Appeal Order Passed | An appeal order has been passed. | Final order, order date, and download record |
These labels describe different stages. For example, Appeal Submitted does not mean Appeal admitted, and a hearing notice does not mean an appeal order has been passed. When you discuss the case with an adviser or the department, use the exact status shown, the appeal number, and the date of the relevant event.
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Which document proves that the appeal was filed?
The GST Portal FAQ states: The appeal is considered filed only when the final acknowledgment (APL-02) with an appeal number is issued.
Treat that as the key filing proof described by the portal guidance.
APL-01: the initial appeal submission
APL-01 is the appeal form submitted against the demand order. Save the submission details, the date and time shown by the portal, the filed form or downloadable copy, and any confirmation generated when you submitted it. APL-01 demonstrates what was submitted, but the FAQ distinguishes it from the final acknowledgement that establishes filing for the portal’s purposes.
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APL-02: the final acknowledgement
When the Appellate Authority issues APL-02, download the PDF immediately and keep the appeal number exactly as displayed. The appeal number is the identifier that ties the acknowledgement to the proceeding. Store the file in more than one secure location and do not rename it in a way that removes the appeal number or date.
Email and SMS notifications
When an appeal against a demand order is filed, the portal FAQ says an email is sent to the taxpayer and the Appellate Authority, and an SMS is sent to the taxpayer. Preserve those messages with their timestamps and any attached or linked acknowledgement. They are useful corroboration, but do not replace APL-02 with the appeal number.
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The acknowledgement sequence depends on whether the demand order was uploaded with the appeal.
| Situation | What the portal guidance says | Date or evidence to preserve |
|---|---|---|
| The order was uploaded | The Appellate Authority issues final acknowledgement APL-02, and the provisional acknowledgement date equals the filing date. | APL-02, appeal number, provisional acknowledgement details, and the uploaded order copy |
| The order was not uploaded | Submit a self-certified copy within seven days of filing APL-01. | The self-certified copy and proof showing when it was submitted |
| The self-certified copy was submitted after seven days | The submission date is treated as the appeal filing date. | Submission timestamp, explanation or correspondence, and the resulting APL-02 |
The seven-day period is a procedural figure stated in the GST Portal FAQ. Because changing the recognized filing date can affect limitation, keep the order copy, the upload or submission confirmation, and every related date together. If the copy was late or the portal displays an unexpected date, obtain case-specific professional advice rather than assuming that the APL-01 date controls.
Build a complete filing-proof folder
A practical record set should allow another person to answer five questions without logging in: which order was challenged, who filed, when it was filed, what number identifies the appeal, and what happened afterward.
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- Demand order: the order challenged in the appeal, including its reference or Demand ID.
- APL-01: the filed appeal and submission details.
- APL-02: the final acknowledgement with the appeal number.
- Order-copy evidence: the uploaded order or, if it was not uploaded, the self-certified copy and submission proof.
- Notifications: relevant GST Portal emails and SMS messages.
- Proceeding documents: hearing notices, replies, adjournment notices, and the appeal order as each becomes available.
- Chronology: a simple date-and-event list showing payment, filing, acknowledgement, notices, replies, and order dates.
Use a consistent filename such as the appeal number followed by the document type and date. Keep original downloaded PDFs unchanged, and use a separate working copy if you need to annotate them. Restrict access to the taxpayer’s authorized personnel because the files contain tax and identity information.
How to prove a pre-deposit paid through DRC-03
GSTN warns that a payment through DRC-03 is not automatically recognized against a specific Demand ID. Until it is linked, the system does not count that payment when calculating the appeal pre-deposit. You may therefore see a pre-deposit amount calculated as if the DRC-03 payment had not been made.
Link the payment with DRC-03A when applicable
- Identify the original DRC-03 payment reference and the exact demand order or Demand ID to which it relates.
- On the GST Portal, file Form DRC-03A to map the DRC-03 payment to that Demand ID.
- Check the details before submission, including the taxpayer identifier, DRC-03 reference, order reference, and amount being mapped.
- Submit DRC-03A and download the generated acknowledgement and ARN.
- Confirm that the linked entry is available in the Electronic Liability Register and that the appeal calculation recognizes the payment instead of asking for the same amount again as an additional pre-deposit.
The mapping requirement and its effect on the Electronic Liability Register are set out in GSTN’s advisory on pre-deposit payment through DRC-03. Do not infer that a DRC-03 is linked merely because the payment succeeded or because the receipt appears in your records.
What the DRC-03A acknowledgement should show
GSTN’s process document for filing DRC-03A illustrates an acknowledgement containing the DRC-03 reference, order reference, taxpayer identifier, filing date and time, and a download option. Save that acknowledgement and ARN with:
- the original DRC-03 payment evidence;
- the demand order and Demand ID;
- the appeal number and APL-02; and
- any portal calculation or liability-register record showing the mapped payment.
This bundle lets you demonstrate both sides of the transaction: the payment was made, and GSTN was told which demand it should satisfy.
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Reconcile the appeal and payment records
Before relying on a filing or payment, compare the identifiers rather than matching documents by filename alone.
| Record | Identifier to compare | Date to capture |
|---|---|---|
| Demand order | Order reference and Demand ID | Order date and communication date where shown |
| APL-01 | Taxpayer account and appeal application details | Submission date and time |
| APL-02 | Appeal number | Final acknowledgement date |
| DRC-03 | DRC-03 reference | Payment and filing date |
| DRC-03A | ARN, DRC-03 reference, and Demand ID or order reference | Linkage submission date and time |
| Portal status | Appeal number | Date the status or notice was displayed |
Look for mismatches such as a DRC-03A pointing to a different Demand ID, an appeal number missing from APL-02, or a payment dated after the amount was treated as due. Record the discrepancy and contact the appropriate GST channel or adviser with the complete evidence instead of submitting a second payment automatically.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Deadlines and the pre-deposit figures stated in the FAQ
The GST Portal FAQ states that an appeal may be filed within three months from communication of the decision or order. It also states that the Appellate Authority may condone a delay of up to one additional month when sufficient cause is established. These are procedural statements in the portal FAQ; determine the applicable communication date and current law for the particular order before relying on them.
The same FAQ states that at least 10% of the disputed tax must be paid as a pre-deposit before filing, with a lower percentage possible after approval by the competent authority. The 10% figure is not a universal instruction to pay without checking the order: confirm the disputed-tax amount, any amount already paid, the Demand ID, and whether a competent-authority decision changes the requirement.
Because the FAQ’s retrieved content does not state a publication year, treat these figures as portal guidance that must be checked against the current applicable provisions and your case documents. A tax professional can assess limitation, condonation, disputed-tax computation, and the consequences of a rejected or late filing.
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Troubleshooting common tracking and proof problems
The appeal does not appear in My Applications
- Recheck the path: Services > User Services > My Applications.
- Select Appeal to Appellate Authority, not a similarly named application.
- Expand the From and To Date range to cover the APL-01 submission and any later acknowledgement.
- Confirm that you are using the correct taxpayer login.
- Search your email and SMS for the filing notification, then compare any appeal number with downloaded documents.
If the appeal remains absent, preserve screenshots of the search criteria and contact the portal or professional support with the APL-01 submission details. Do not assume that an email or payment receipt alone proves that APL-02 was issued.
The status says Appeal Submitted, but there is no APL-02
Save the APL-01 details and the Appeal Submitted status, then check whether the order copy was uploaded or whether a self-certified copy was submitted within seven days. The portal guidance treats the appeal as filed only when APL-02 with an appeal number is issued. Keep checking the application record and retain all correspondence about the missing acknowledgement.
The pre-deposit calculation ignores the DRC-03 payment
Check whether the payment was linked to the correct Demand ID through DRC-03A. A DRC-03 receipt by itself does not create that link. If DRC-03A was filed, download its acknowledgement and ARN, compare the DRC-03 reference and order reference, and verify the Electronic Liability Register entry. A mismatch should be resolved before paying the same amount again.
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Preserve the actual submission timestamp and the APL-02 date. The FAQ says that a late submission date is treated as the appeal filing date. Because that can affect the three-month period and any condonation issue, obtain advice on the specific chronology.
The appeal was rejected or withdrawn
Download the rejection or withdrawal record, note the status date, and retain the original APL-01, APL-02, payment and linkage evidence. The status change does not erase the filing history. Ask a qualified adviser what remedy or next deadline, if any, applies to the order and reason shown.
A practical retention checklist
- Demand order and Demand ID
- APL-01 PDF or submission record
- APL-02 PDF with appeal number
- Order upload or self-certified-copy submission proof
- GST Portal email and SMS notifications
- DRC-03 receipt and payment reference
- DRC-03A acknowledgement and ARN, when applicable
- Electronic Liability Register or portal calculation showing the linked payment
- Hearing notices, replies, adjournment notices, and final appeal order
- A dated chronology and a secure backup of every PDF
Review the folder whenever the portal status changes. Use the appeal number for appeal documents, the ARN for DRC-03A, the DRC-03 reference for the payment, and the Demand ID for the liability being challenged. Keeping those identifiers together is the simplest way to show that the filing and the payment belong to the same case.
Quick Recap
Official references
- GST Portal FAQ: Filing an Appeal against Demand Order (FORM GST APL-01)
- GSTN advisory: Pre-deposit Payment made through DRC-03
- GSTN process document: Process of filing DRC-03A
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