To check a GST appeal against a demand order, sign in to the GST Portal and open Services > User Services > My Applications. Choose Appeal to Appellate Authority, enter the relevant “From” and “To” dates, and select Search. Open the case to read the status, notices and available actions. If a deficiency notice appears, follow that notice—not a presumed standard timeline—because the official materials do not establish one universal deadline or reply workflow for every appellate deficiency notice.
Check the appeal status on the GST Portal
GSTN’s official FAQ for appeals against demand orders gives this route:
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- Sign in to the GST Portal using the taxpayer’s authorised credentials.
- Open Services.
- Select User Services.
- Open My Applications.
- Set Application Type to Appeal to Appellate Authority.
- Enter a suitable From Date and To Date.
- Select Search.
The results list the appeals matching the application type and date range. Select the relevant application to open its case details. The case page is more useful than the headline status alone because it can expose notices, orders, replies, withdrawal options and other actions that explain what must happen next.
This documented route is specifically framed around an appeal against a demand order. Menus, labels and available actions can change as the portal is updated, so use the live case page and the document attached to it as the controlling record.
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What each appeal status means
A status is a procedural stage recorded by the portal. It is not a prediction that the taxpayer will win or lose, and it does not replace reading the underlying notice or order.
| Status shown by GSTN | What it tells you | What to check next |
|---|---|---|
| Appeal Submitted | An application has been submitted through the portal workflow. | Open the case and confirm whether the final acknowledgment and appeal number have been issued. |
| Appeal admitted | The appeal has passed the admission stage. | Read any hearing notice, show-cause notice or direction attached to the case. |
| Appeal Rejected | The appeal was rejected at the admission stage. | Read the rejection reason and determine whether a re-filing option remains available. |
| Hearing Notice Issued | The appellate authority has issued a notice connected with a hearing. | Read the notice for the hearing date, attendance method and documents requested. |
| Reply Submitted | A reply has been uploaded or recorded in the case. | Retain the acknowledgment and check whether another direction or hearing notice follows. |
| Adjournment Granted | An adjournment request has been granted. | Check the case for the revised hearing date or conditions attached to the grant. |
| Show Cause Notice Issued | A show-cause notice has been issued in the appeal process. | Open the notice, identify the allegation or proposed action, and follow its stated reply instructions. |
| Appeal Order Passed | An order has been passed in the appeal. | Download and read the order, including directions on tax, interest, penalty, remand or further remedies. |
GSTN also lists later procedural states relating to rectification, withdrawal, remand and manual order uploads. When one of those labels appears, open the associated case document: the label identifies the workflow stage, while the document supplies the operative terms and dates.
Do not confuse a provisional acknowledgment with the final appeal filing
For an appeal in FORM GST APL-01, the provisional acknowledgment is not the final APL-02 acknowledgment carrying the appeal number. Rule 108(3), as substituted by Notification No. 26/2022-Central Tax dated 26 December 2022, states: “The appeal shall be treated as filed only when the final acknowledgement, indicating the appeal number is issued.”
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The filing date depends on whether the appealed decision or order is available on the common portal:
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| Portal situation | Copy to supply | Seven-day rule | Date treated as the filing date |
|---|---|---|---|
| The appealed decision or order is available on the common portal | The portal workflow can issue APL-02, the final acknowledgment with the appeal number. | The special seven-day supporting-copy step described for an order that is not uploaded does not apply in this situation. | The date on the provisional acknowledgment is treated as the filing date when APL-02 is issued. |
| The appealed decision or order is not uploaded on the common portal | Submit a self-certified copy of the decision or order. | Submit it within seven days as described in Rule 108(3). | If the copy is submitted after seven days, the submission date is treated as the appeal filing date. |
Keep the provisional acknowledgment, the APL-02 final acknowledgment and the uploaded order copy together. A provisional receipt by itself is not the final filed status described in the rule and GSTN FAQ.
What a deficiency notice means—and what it does not tell you
A deficiency notice identifies a problem that the authority believes must be cured before the appeal can proceed. The defect might concern a missing document, an incomplete field, an incorrect reference, an absent signature or another case-specific requirement. The notice itself is the authoritative starting point for the response.
The official materials covering demand-order appeals, Rule 108 and the 2022 amendment do not establish one universal deadline or one standard portal workflow for every appellate deficiency notice. The seven-day period in Rule 108(3) concerns supplying a self-certified copy of the appealed decision or order when that order is not uploaded. It is not a general seven-day reply period for an unrelated deficiency notice.
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How to respond to a GST appellate deficiency notice
- Open the correct case. From My Applications, open the appeal that generated the notice. Match the taxpayer identification, order ID, appeal number, notice reference and notice date. This prevents a response from being attached to the wrong proceeding.
- Download the notice and every attachment. Save the original PDF or portal document, including annexures and any order referred to in it. Record the date and time of download in your working file.
- Build a defect-by-defect list. Transcribe each deficiency or requested item in a checklist. Separate missing documents from corrections to the application, payment or signing requirements. Quote the notice’s own wording where a requirement could be interpreted in more than one way.
- Identify the required response route. The notice may specify a reply form, an upload action in the case details, an authority or contact, an email or another filing method. Use the route stated in the notice. The reviewed official materials do not support assuming that every deficiency can be cured through one uniform portal button.
- Confirm the deadline. Write down the exact due date, time and time zone if stated. If the notice uses a period rather than a calendar date, calculate it from the event identified in the notice and preserve your calculation. Do not substitute the seven-day APL-01 supporting-copy period unless the notice and applicable rule actually concern that copy.
- Prepare a point-by-point reply. Number the reply to match the notice. For each item, state what was deficient, what has been corrected or supplied, the document name and page reference, and any explanation needed to connect the document to the appeal.
- Check documents before uploading. Confirm that copies are legible, complete and self-certified where required. Use consistent file names, verify that the order ID and appeal number appear where appropriate, and check the portal’s file-size and format limits shown at the time of upload.
- Submit through the stated route. Complete any required verification or signing step. Companies and LLPs are identified by GSTN as using a digital signature certificate for the relevant filing workflow; other listed filers may have a digital-signature or electronic-verification option. Follow the option presented for the taxpayer and application.
- Save proof immediately. Download the submission acknowledgment, ARN, receipt, signed copy or on-screen confirmation. Record the submission date and time and retain the exact files filed.
- Recheck the case. Return to the application details after submission. Confirm that the status, uploaded document list or action history reflects the response. If the notice remains open or a new direction appears, read it rather than assuming the deficiency has been accepted as cured.
Documents and records to keep
- The demand order or decision being appealed.
- FORM GST APL-01, the provisional acknowledgment and the APL-02 final acknowledgment.
- The appeal number, order ID and all portal-generated reference numbers.
- The deficiency notice, annexures and any subsequent hearing or show-cause notice.
- The point-by-point reply and every document supplied in response.
- Upload confirmations, electronic-verification or digital-signature evidence, and downloaded receipts.
- A dated log of portal actions, calls or written communications with the issuing authority.
Keeping the filed version—not only an editable draft—matters if the portal later displays a different status or an attachment is difficult to retrieve.
Appeal timing, pre-deposit and verification details
GSTN’s appeal FAQ describes a normal period of three months from communication of the decision or order to file an appeal. It also describes possible condonation for up to one further month where sufficient cause is established. These periods should be checked against the current law, the type of order and any applicable exception before being relied on in a particular case.
The same FAQ describes a minimum pre-deposit of 10% of the disputed tax before appeal. Treat that figure as a procedural description to verify for the order and tax component involved, not as a substitute for checking the current statutory position or the calculation in the case.
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If the appeal is rejected, withdrawn or remanded
Admission-stage rejection
GSTN says an appeal rejected at the admission stage may be re-filed once more. Its FAQ directs the taxpayer to start a new application and enter the original Order ID. Read the rejection order first: the reason may determine what must be corrected, and a new application does not erase the need to meet any applicable limitation or payment requirement.
Withdrawal
The FAQ separately describes requesting withdrawal from the case details, subject to the stage of the appeal. GSTN’s functionality compilation for April 2023 to March 2024 describes the APL-01 W withdrawal function as available only before a show-cause notice or an APL-04 order. Where an APL-02 acknowledgment has been issued, withdrawal is subject to approval by the appellate authority. Check the live case page and the specific order before relying on the withdrawal option.
Remand and manual orders
A remand status or a manually uploaded order indicates that the case has moved into a different procedural step. Download the manual order or remand direction and follow its dates and instructions; do not treat the status label as a complete explanation of what the authority has decided.
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- Using the wrong application filter: Selecting a different application type can make a valid appeal appear missing. Set the type to Appeal to Appellate Authority and widen the date range when necessary.
- Stopping at the status label: “Appeal Submitted” or “Reply Submitted” does not show the contents of a notice or order. Open the case documents.
- Treating APL-01 as final proof: The final APL-02 acknowledgment and appeal number are the filing evidence described in Rule 108(3).
- Applying the seven-day rule to every notice: That period concerns the self-certified order copy when the order is not uploaded, not a universal deficiency-notice deadline.
- Uploading a general explanation: A reply that does not answer each listed defect can leave the deficiency unresolved. Number the response to match the notice.
- Failing to preserve the receipt: A portal screen can change after submission. Download the acknowledgment and keep the exact submitted files.
- Assuming a rejection can always be re-filed: GSTN describes one further re-filing opportunity after admission-stage rejection, but the rejection reason, limitation and live portal instructions still matter.
- Ignoring an unclear deadline: Ask the issuing authority or a GST practitioner promptly. Silence or an assumed deadline can create avoidable risk.
When the portal does not show the appeal
- Confirm that you are signed in under the taxpayer account that filed the appeal.
- Return to Services > User Services > My Applications and select Appeal to Appellate Authority.
- Expand the “From” and “To” dates to cover the filing date and the date on the provisional acknowledgment.
- Compare the Order ID, taxpayer details and application reference with your saved acknowledgment.
- Check whether the appeal has moved to a later status, such as rejection, withdrawal, remand or a manual order upload.
- Preserve screenshots or downloaded confirmations and contact the GST help channel or issuing authority if the record still cannot be located.
Do not submit a duplicate appeal merely because a search initially returns no result; first reconcile the account, date range and reference numbers.
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Which sources establish these procedures
GSTN’s “FAQs: Filing an Appeal against Demand Order (FORM GST APL-01)” provides the portal navigation, status labels, appeal timing, pre-deposit description and acknowledgment guidance. The FAQ was accessed on 13 October 2026 and does not display a publication date.
CBIC’s Chapter XIII material on appeals and revision contains Rule 108, while Notification No. 26/2022-Central Tax, dated 26 December 2022, substituted Rule 108(3) to distinguish orders uploaded on the common portal from those that are not. The older consolidated Chapter XIII PDF is dated 13 September 2018, so later amendments must be considered.
GSTN’s compilation of functionalities released during April 2023 to March 2024 describes the withdrawal functionality. Portal features, rules and notice formats can change. Before acting, verify the current case document, the live portal instructions and the law applicable to the specific order.
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