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Start with the notice, not a generic checklist. Download the complete GST show-cause notice and every annexure, note the service date and the reply deadline printed in that notice, and identify the GSTIN, tax periods, amount, statutory section and each allegation. For demand proceedings covered by Rule 142 of the CGST Rules, the taxpayer’s representation is filed in Form GST DRC-06. Prepare an allegation-by-allegation reply, attach only records that prove the facts and calculations you rely on, submit it through the case workflow on the GST Portal, and save the filed form, attachments and acknowledgement.
There is no single reply period or universal document bundle for every GST notice. A DRC-01 summary is not a substitute for the underlying notice and annexures, and a DRC-07 summary belongs to the order stage. Your immediate deadline and evidence requirements come from the particular proceeding and the notice you received.
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What to do in the first hour
A show-cause notice is a proposed action, not automatically a final demand. The safest first response is an organised fact-and-deadline check.
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Random freezes, missing sound and display glitches usually trace back to one bad driver. Find and replace yours safely.Free scan · under a minute- Preserve the original. Download the notice from the GST Portal, save the email or other service message, and keep every annexure, relied-upon document and hearing communication in one read-only folder.
- Record the identifiers. Write down the notice number, GSTIN, legal name, issuing authority, date and mode of service, tax period or financial year, cited section and rules, proposed tax, interest and penalty, and the reply and hearing dates.
- Read beyond DRC-01. If the portal shows an electronic summary, open the full notice and its attachments. A summary can omit the narrative, calculations or relied-upon material needed to answer the case.
- Calendar the stated deadline. Use the date in this notice, not a number remembered from another GST proceeding. Add internal dates for collecting records, reconciling figures, reviewing the draft, obtaining authorisation and uploading files.
- Prevent destructive changes. Preserve accounting exports, invoice images, email threads and ledger versions as they existed for the periods in dispute. Do not alter books merely to make them match an allegation.
If the deadline is close, records are unavailable, or the notice alleges fraud, wilful misstatement or suppression, contact a qualified GST professional immediately. Asking for help does not itself extend or pause the deadline; treat the printed deadline as operative unless the competent authority gives a different direction.
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How many days do you have to reply?
The answer is notice-specific. The official materials governing GST demand proceedings do not establish one universal number of days for every kind of show-cause notice. Different statutory sections, proceedings and case instructions can produce different reply and hearing dates.
Build a deadline record
| Item | What to record | Why it matters |
|---|---|---|
| Service | Date, time and mode by which the notice was made available or delivered | It establishes when you became aware of the proceeding and helps explain any timing issue. |
| Reply date | Exact date shown in the complete notice, including any time or time-zone instruction | This is the working deadline unless a later direction is formally issued. |
| Hearing | Date, time, venue or video-conference details, and attendance instructions | A written reply may not replace an appearance when a hearing is scheduled. |
| Case identifiers | Notice number, GSTIN, period, section, authority and document version | These details must match the form and attachments you file. |
Work backwards from the date
Reserve time for four separate tasks: obtaining records, testing the numbers, legal and management review, and the portal submission itself. Uploading large files, obtaining a digital signature or correcting a validation error can take longer than expected. Aim to submit before the final day rather than relying on a last-minute attempt.
Do not confuse the reply deadline with an appeal deadline. A DRC-07 is a summary of an order, so an order-stage remedy is different from answering the initial show-cause notice. If you receive an order after the notice process, calculate any appeal period from that order and its governing provision separately.
Identify the stage, section and allegations
Before gathering evidence, make a one-page case map. The statutory basis determines what the department must establish and which facts are relevant. Note whether the notice concerns tax short-paid, tax not paid, an erroneous refund, input tax credit, valuation, classification, interest, penalty or another issue. Mark any allegation of fraud, wilful misstatement or suppression; those words can affect the legal framework and the level of professional review required.
Read the complete notice
For each numbered paragraph, capture four points:
- The department’s factual assertion, such as an invoice omission, mismatch or ineligible credit.
- The amount and calculation attributed to that assertion, with period and rate.
- The provision said to be contravened and the consequence proposed.
- The document or data on which the assertion relies.
Then compare the narrative with the DRC-01 electronic summary. If the summary, notice and annexures do not agree, identify the discrepancy explicitly and ask the issuing authority or adviser how it should be addressed. Do not assume the summary silently replaces the signed or otherwise complete notice.
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Separate notice from order
GSTN’s forms catalogue identifies DRC-01 as the electronic summary of a show-cause notice in specified proceedings, DRC-06 as the taxpayer’s reply or representation, DRC-03 as an intimation of payment in specified circumstances, and DRC-07 as the summary of an order. These labels describe different stages; choosing a form because its number appears familiar can put a response in the wrong workflow.
What documents are required for a GST notice reply?
No official source provides one mandatory attachment checklist for every GST notice. Gather records that answer the allegations actually made. Sending an unindexed archive of irrelevant files can obscure the evidence that matters and create new inconsistencies.
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- The complete notice, DRC-01 summary where present, every annexure and each document the notice says it relied upon.
- Earlier replies, audit communications, summons, emails, statements, hearing notices and written directions connected to the same issue.
- A copy of the GST registration details and the identity and authorisation information for the person submitting the reply, to the extent required by the portal workflow.
Returns and reconciliations
- Relevant GSTR-1 and GSTR-3B returns for the exact tax periods cited.
- GSTR-2B or other auto-populated records when the allegation concerns input tax credit and the particular period is covered.
- Annual-return or books-to-return reconciliations if the notice compares declared turnover, tax or credit across periods.
- Electronic liability, cash and credit ledger extracts when payment, utilisation or balance is disputed.
Supply and credit evidence
- Tax invoices, debit notes, credit notes, purchase and sales registers, e-invoice or transport records when relevant to the allegation.
- Contracts, purchase orders, work orders, delivery records, proof of receipt and correspondence where the existence, value, timing or classification of a supply is questioned.
- Vendor communications and payment records when they establish commercial terms, settlement, reversal or recovery.
Payment and adjustment records
- Challans, bank references and ledger extracts showing amounts already paid or credited.
- DRC-03 or DRC-04 records when a payment or adjustment forms part of the facts. DRC-03 is an intimation of payment in specified circumstances; it is not a universal substitute for a reasoned reply.
- Interest workings that show the period, rate, base amount and dates used.
Working papers
Prepare a reconciliation for every disputed amount. Show the notice figure, your source record, formula, period, tax head and difference. If a difference remains, label it and explain whether it arises from timing, amendment, credit reversal, rounding, duplicate data or a genuinely disputed fact. A reviewer should be able to reproduce your result from the cited records without guessing which spreadsheet cell you used.
Build an allegation-by-allegation issue table
An issue table keeps the reply complete and prevents a general denial from overlooking a small but consequential allegation. It is an organising method, not a prescribed statutory template.
| Notice paragraph | Department’s position | Your response | Supporting record | Requested result |
|---|---|---|---|---|
| Paragraph and page | State the allegation and amount neutrally | Admit, explain, partially dispute or deny; give the facts and calculation | Annexure number, return, invoice, ledger or correspondence | Drop, recompute, allow credit, correct period or provide another specific relief |
Use one row for each independent allegation, including interest and penalty. Separate admitted facts from contested facts. If you accept a factual error but dispute its legal consequence, say so plainly instead of presenting an all-or-nothing denial.
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How to draft the written reply
Opening identification
State the GSTIN, legal name, notice number, date, tax period and provision. Confirm that the reply is filed in response to the identified notice. If you need to clarify that a document was missing or unreadable, identify the exact annexure and request the specific clarification rather than making a broad complaint.
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Give a short, dated sequence: transaction or return, correction or payment, departmental communication and the event now disputed. Use the same terminology and tax periods as the notice. Avoid argumentative adjectives; a precise chronology is easier to verify.
Issue-by-issue submissions
For every allegation, use this order: department’s assertion, relevant facts, calculation, legal point, evidence and requested finding. Quote statutory wording only when you have checked the current applicable Act or Rules and identify the section or rule accurately. Do not cite a provision from a different tax period or proceeding merely because its subject sounds similar.
Calculations
Reconcile totals to filed returns and books. Show how taxable value, tax, interest and any proposed penalty were derived. If you rely on a correction, identify the return or amendment in which it appears and attach the underlying record. Never submit a spreadsheet that contains hidden formulas, unexplained manual overrides or totals that do not match the reply.
Relief and verification
End with a numbered request matching your issues: for example, withdraw a duplicated demand, accept a demonstrated payment, recompute an amount for the correct period, or drop a penalty that is not supported by the facts. Include a declaration or verification and the authorised signatory details required by the applicable filing workflow.
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Where do you file Form GST DRC-06?
For the covered demand proceedings, Rule 142 provides for the representation or reply in Form GST DRC-06. GSTN’s forms catalogue describes it as “Reply to the Show Cause Notice.” The exact navigation can vary as the portal is updated, so open the notice itself and use the response action attached to that case rather than relying on an old screenshot.
- Sign in to the GST Portal with the taxpayer’s credentials or the authorised user’s access.
- Open the notices and orders area and locate the notice by GSTIN, notice number or date. Historical GSTN guidance placed DRC-01 notices in an “Additional Notices & Orders” area; current labels may differ.
- Open the complete notice and select the available reply or representation action for that proceeding.
- Choose Form GST DRC-06 where the case workflow requires it. Enter the notice number, period, amounts and grounds exactly as they appear in the notice.
- Upload the final reply and numbered annexures in the permitted formats and size limits. Check that every file opens after upload and that the text remains legible.
- Complete authorisation, verification, electronic signature or other authentication steps shown by the portal.
- Review the generated preview, submit, and wait for the acknowledgement or reference number. Save the submitted form, the exact uploaded files and the submission timestamp.
A saved draft or an attachment sitting in an upload queue is not proof of filing. If the portal fails, capture the error, date and time, preserve the completed files and seek prompt case-specific assistance. Do not assume a technical problem automatically extends the deadline.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.DRC-01, DRC-06, DRC-03 and DRC-07: quick distinctions
| Form | Function | What it does not establish |
|---|---|---|
| DRC-01 | Electronic summary of a show-cause notice in specified proceedings | It is not necessarily the full notice, annexures or complete case record. |
| DRC-06 | Taxpayer representation or reply in the covered notice process | Its availability does not create one universal deadline for all notices. |
| DRC-03 | Intimation of a payment in specified voluntary or notice-related circumstances | Payment is not required in every reply and does not replace a reasoned contest where liability is disputed. |
| DRC-07 | Summary of an order | It is not the initial show-cause notice or the reply form. |
Should you pay, admit liability or file DRC-03?
Do not choose a payment route merely to close a notice. First establish the allegation, statutory provision, period, amount, interest and penalty consequences. A payment can affect later positions, and the correct treatment depends on the facts and the proceeding. If you believe some amount is payable but other parts are wrong, obtain advice on how to document the admitted and disputed portions. A DRC-03 entry should describe the payment accurately; it should not be used to imply that every allegation has been accepted unless that is your deliberate, informed position.
Attachment quality and file-control checklist
- Use a stable naming convention such as
Annexure-01_GSTR3B_FY2023-24.pdf; keep names short enough for the portal. - Number annexures in the order cited in the reply and include an index with page ranges where practical.
- Redact unrelated personal data only when the redaction does not remove information needed to prove the issue and the portal or authority permits it.
- Scan at a readable resolution, rotate pages correctly and test every PDF on a different device.
- Keep the original electronic exports and a locked copy of the exact files uploaded.
- Check that dates, invoice numbers, GSTINs and amounts are consistent across the reply, spreadsheet and source records.
Common failure modes and recovery steps
Using a remembered deadline
Problem: A taxpayer applies a period from another notice type. Recovery: return to the complete notice, record its stated date and ask the issuing authority or a professional to assess any discrepancy; do not silently substitute a different period.
Replying only to DRC-01
Problem: The summary is answered while narrative allegations or annexures are ignored. Recovery: cross-reference every paragraph and attachment in the full notice and add a row for each unanswered issue.
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Uploading a document dump
Problem: Hundreds of unlabelled files make the evidentiary chain unclear. Recovery: retain only relevant records, number them, and cite the exact annexure beside each factual assertion.
Arithmetic mismatch
Problem: The reply total differs from the return, ledger or notice without explanation. Recovery: prepare a transparent reconciliation showing period, source, formula and difference; correct the reply before submission.
Paying without deciding the position
Problem: A payment is treated as an automatic defence or admission. Recovery: obtain advice on the legal and procedural effect, document what the payment covers and continue to answer disputed allegations.
Portal or authentication failure
Problem: A draft is saved but not filed, or a signature step fails. Recovery: preserve screenshots or error messages, record the attempted time, try the permitted recovery route promptly and retain any acknowledgement. A draft alone is not a filed reply.
When professional review is especially important
Consider a GST tax professional or chartered accountant before filing when the proposed amount is material, several financial years are involved, input tax credit eligibility is contested across vendors, the notice alleges fraud, wilful misstatement or suppression, records are missing, or a hearing is scheduled. Professional review is also useful when the notice combines tax, interest and penalty provisions or when you are considering a partial payment. Give the adviser the complete notice, annexures, issue table, reconciliations and filing history; a summary without source records limits what can be checked.
A practical schedule for a short deadline
| Time remaining | Priority |
|---|---|
| Same day | Download the case file, calendar the deadline and hearing, identify the section and list every allegation. |
| Next one to two days | Export returns, ledgers and invoices for the cited periods; request missing records from vendors or internal teams. |
| Middle of the available period | Complete allegation-level reconciliations, decide admitted and disputed facts, and draft the issue table and reply. |
| Several days before deadline | Obtain review and authorisation, finalise annexure numbering, test files and confirm the portal account can authenticate. |
| Submission day | File the applicable form, verify the preview, download the acknowledgement and archive the exact submission set. |
If the available period is already shorter than this schedule, prioritise a complete, accurate response to every allegation over a large but irrelevant attachment bundle. Explain any genuinely unavailable record, identify when it can be produced and ask for case-specific directions without assuming that the request changes the deadline.
After filing
Store the acknowledgement or reference number with the notice and maintain a log of every later communication. Monitor the portal and the registered contact channels for hearing notices, requests for information or an order. If you discover a material error after submission, obtain advice promptly on the proper corrective procedure; do not upload a contradictory second reply without understanding how the system and authority will treat it.
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