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Use this checklist before starting a new Indian GST registration. First establish whether registration is required for your supplies and State/UT; then assemble constitution, identity, premises and signatory evidence that matches your business. The standard application is filed online in Part A and Part B of FORM GST REG-01 through the GST Portal, followed by any Aadhaar, biometric or document-verification step shown for your application.
Thresholds and portal fields can change with amendments, notifications and the applicant’s facts. Confirm the live checklist and applicable law before submitting. The official starting points are the CGST registration rules, the GST Portal application guide and its document checklist PDF.
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1. Decide whether GST registration applies to you
Turnover is only one part of the decision. Before relying on a threshold, check the aggregate turnover of the relevant PAN/business, the State or Union territory from which supplies are made, the nature of those supplies, and whether a statutory exception applies. The CGST Act and CBIC’s registration FAQs distinguish taxable, exempt, interstate and other activities, and section 24 lists categories that can require registration even when a normal threshold analysis would not.
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- What is the aggregate turnover? Add the relevant supplies made under the same PAN/business for the financial year. Do not assess a single shop, branch or invoice in isolation.
- Where are supplies made from? State/UT rules and the place from which taxable supplies are made affect the applicable threshold.
- What type of supply is involved? Separate taxable, wholly exempt, interstate, e-commerce and other supplies. A person exclusively making wholly exempt supplies is not liable to register according to CBIC’s FAQ, but mixed activities require a fuller analysis.
- Does a separate compulsory-registration category apply? Section 24 categories can create liability independently of the ordinary turnover test. Review the current statutory text and notifications for your activity.
| Rule point | What the official material states | How to use it |
|---|---|---|
| Ordinary threshold figures shown in the statutory text | ₹20 lakh for suppliers in States/UTs other than the specified special-category provision, and ₹10 lakh where taxable supplies are made from a special category State. | These are not a universal current answer. Check amendments, notifications, supply type and location before applying either figure. |
| Wholly exempt activity | CBIC’s FAQ says persons exclusively making wholly exempt supplies are not liable to register. | Confirm that every relevant supply is exempt; one taxable line can change the analysis. |
| Application timing | A person liable under section 22 or 24 generally applies in each liable State/UT within 30 days of becoming liable. | Record the date liability arose. Special classes can have different timing. |
| Non-resident taxable person | The registration rules require an application at least five days before commencing business. | Do not use the ordinary 30-day assumption for this category. |
Read the CBIC CGST Act registration provisions and CBIC registration FAQs alongside your facts. If the answer depends on an exemption, interstate treatment, an electronic-commerce arrangement or a section 24 category, obtain professional advice rather than treating a turnover figure as conclusive.
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2. GST registration document checklist
Prepare documents according to two variables: the business constitution and the legal basis for occupying each business premises. The portal can ask for different evidence from a sole proprietor, partnership, company, trust or other entity, so use this as a preparation list and then follow the fields displayed in your live REG-01 application.
Core information for Part A
- PAN of the applicant or business, with the legal name exactly as associated with PAN.
- State/UT and taxpayer category.
- Primary authorised signatory’s mobile number and email address for validation.
- Basic business and contact details required by the portal.
The standard rules provide for online PAN validation and separate one-time-password checks for mobile and email. Keep the phone and inbox accessible while creating the application so the temporary reference number is not delayed.
Proof of constitution
Upload evidence that establishes how the business is legally formed. The portal checklist gives examples such as:
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- Partnership deed for a partnership.
- Trust deed for a trust.
- Certificate of incorporation and related formation evidence for an incorporated entity.
- Other constitution documents appropriate to the applicant’s legal form.
Use the document that matches the entity named in PAN and the application. If the constitution has changed, ensure the current document and names are consistent across the filing.
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Promoters, partners, directors and stakeholders
Part B contains separate areas for business details, promoters or partners, the authorised signatory and related particulars. Collect the names, identification details and other information requested for each applicable person before opening the form. The official checklist also calls for photograph(s) of stakeholder(s) and the authorised signatory, as applicable. Those photo entries are specified as JPG with a 100 KB limit in the checklist.
Principal and additional places of business
Enter the complete address of the principal place of business and any additional places. Prepare evidence appropriate to the way the premises are held—ownership, tenancy, lease, consent or another lawful possession arrangement. The current application fields and checklist determine which evidence is accepted for your circumstances.
CBIC’s Instruction No. 03/2025-GST, dated 17 April 2025, addresses clarification and additional-document requests, including proof of principal place of business and constitution of business. It notes the need to prevent fraudulent firms while ensuring that “genuine applicants seeking registration are not unduly harassed.” If an officer asks for clarification, answer the specific issue and attach clear, legible evidence rather than unrelated files.
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The GST checklist PDF lists JPG and PDF for several document types and gives a 1 MB limit for those entries, while the stakeholder and authorised-signatory photo entries have a 100 KB JPG limit. Limits are field-specific; do not assume that 1 MB applies to every upload. Check the current portal field, reduce scans without making text unreadable, and open each file before attaching it.
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3. How to apply for GST registration online
- Open the registration screen. On the GST Portal choose Services > Registration > New Registration, or use the portal’s registration option.
- Select the taxpayer category and location. Choose the applicable taxpayer type and State/UT. Enter the legal name as associated with PAN, the PAN, and the primary authorised signatory’s mobile number and email address.
- Complete Part A verification. Submit the initial details, complete the PAN validation and the separate mobile and email OTP checks, and note the temporary reference number (TRN) generated by the system.
- Open Part B with the TRN. Use the reference number to continue FORM GST REG-01. Complete the business, constitution, promoter/partner, authorised-signatory, premises and other applicable tabs.
- Attach the evidence. Upload the constitution documents, photographs and premises proofs that match the portal’s current checklist. Check each file’s format and field-specific size limit.
- Authenticate and sign. Follow the electronic-signature or digital-signature route offered for the applicant. The portal may also require Aadhaar authentication, an OTP, a biometric appointment or document verification, depending on the application flow.
- Submit and save the acknowledgement. Record the ARN/TRN and download or preserve the acknowledgement. Use those details to monitor notices and status.
The portal guide describes bank-account details as optional in the workflow covered there, with the ability to add them by amendment after grant. Portal practice can change, so follow the live application rather than treating that note as permanent.
4. Aadhaar, biometric and document verification
Not every applicant sees the same verification path. After submission, the GST Portal may direct the applicant or an authorised person to complete Aadhaar authentication, respond to an OTP, attend a biometric appointment or present documents for verification. Treat the instruction displayed against your ARN as controlling: complete it within the stated period and keep the original identity and business documents available in case an appointment is required.
5. What happens after you submit
Normal approval path
Under the registration rules, when the application and supporting documents are in order, the officer is to approve it within three working days. The registration certificate is made available electronically in FORM GST REG-06, and a GSTIN is assigned.
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If information or documents are deficient, or clarification is needed, a notice may be issued within three working days. The applicant generally has seven working days to respond. After a satisfactory response, the rules provide for approval within seven working days. These are procedural windows with response stages, not a promise that every application will finish in a fixed total number of days.
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Submit a focused response through the portal, identify each point raised, and attach only the documents that resolve it. CBIC’s 2025 instruction specifically discusses requests connected with premises proof, business constitution and identity details. Read the complete instruction before asserting that a particular document can never be requested.
Effective date and delayed action
Whether the registration’s effective date relates back to the date liability arose can depend on whether the applicant applied within the relevant 30-day period. The rules also provide deemed approval in specified situations when the officer does not act within the stated time. Those provisions have conditions; preserve submission timestamps, notices and responses if the application remains pending.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.6. A practical pre-submission checklist
- ☐ Liability analysis covers aggregate turnover, State/UT, taxable versus exempt supplies, interstate activity, e-commerce activity and any section 24 category.
- ☐ The legal name and PAN match the constitution documents.
- ☐ The correct taxpayer category and State/UT are selected.
- ☐ Promoter, partner, director, stakeholder and authorised-signatory details are complete.
- ☐ Required photographs meet the JPG and 100 KB field limit.
- ☐ Principal and additional premises evidence is current, legible and consistent with the addresses entered.
- ☐ Constitution evidence is attached in the format and size accepted by its upload field.
- ☐ Mobile, email and OTP access are available for Part A and subsequent notices.
- ☐ Aadhaar, biometric or document-verification instructions have been completed if displayed.
- ☐ ARN/TRN, acknowledgement and every portal communication are saved.
7. Common failure points and fixes
Using a threshold without checking exceptions
Symptom: The applicant concludes that registration is unnecessary because turnover is below a remembered figure. Fix: Re-run the four eligibility questions and review section 24 categories, exemptions and State/UT rules in the current Act and notifications.
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Symptom: The entity type in the application does not match the deed, certificate or PAN records. Fix: Correct the entity details before submission and attach the document that proves the current legal constitution.
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Premises proof is unclear
Symptom: The officer asks for clarification or additional evidence. Fix: Provide a legible document supporting the exact principal-place address and explain the possession arrangement in the response.
Missing a portal deadline
Symptom: A clarification, Aadhaar or biometric step remains incomplete. Fix: Check the ARN status frequently, diarise every deadline, and submit the response through the portal within the period shown in the notice.
8. When to get specialist help
Consider professional advice when the business has multiple States, mixed taxable and exempt supplies, non-resident status, e-commerce activity, a complex constitution, disputed premises rights or a section 24 compulsory-registration issue. A GST facilitation centre notified by the Commissioner may be able to accept an application, but the rules do not establish a particular commercial provider, fee or nationwide availability. Verify any centre’s current authorisation and terms before using it.
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