The Finance Base / Subscription billing software / Billsby
billsby.com
Billsby
Billsby is a hosted subscription-management platform for recurring payments, invoicing and customer lifecycle work. Offerings are arranged into products, plans and billing cycles, with flat, per-unit, volume, tiered or ranged rates. Metered allowances, tax automation, multi-currency billing,…
Visit billsby.com ↗ What it costs
- 7.9 No. 12on Subscription billing software
- Free planprice, as published
- Oct 21, 2026read on
What Billsby costs
- Custom Not published
- Free Free
- Pro $135 / month
- Core $45 / month
A free monthly plan is available. Core and Pro each pair a monthly charge with a percentage applied after a stated revenue threshold; Custom pricing requires an inquiry.
As dev.billsby.com publishes them, read Oct 21, 2026. Fees, tax and exchange rates can differ when you pay; check the provider's own page first.
Its statement
- Free plan
- Yes
- Free trial
- Yes
- Runs on
- iPhone Android Web
- Facts on record
- 47
Strengths and limits
Strengths
- Free tier includes unlimited users, testing and duration
- Pricing can be flat, per-unit, volume, tiered or ranged
- Usage can be reported through the API
- Checkout and customer account tools can be embedded
- Automated dunning handles failed payments
Limits
- Core and Pro add fees above monthly revenue thresholds
- No iPhone or Android app is listed
- Payment gateways are external to Billsby
- Self-hosting is not documented
- Billsby Pages may be discontinued with 90 days' notice
What Billsby does
Billsby manages recurring billing, invoices and subscription lifecycles for businesses. Products contain plans and billing cycles that determine each offering's price and billing interval.
Plans can include recurring add-ons charged in advance and allowances measured as usage and charged in arrears. Billsby also provides checkout, customer account management, dunning for failed payments, tax automation and multi-currency billing.
Fees and plans
The Free plan costs free. It is billed monthly and includes unlimited users, unlimited testing and unlimited time.
Core is priced at $45 per month, with an additional 0.4% applied to revenue over $15,000 per month. It allows five users and includes unlimited products, plans and cycles, metered and prorated billing, custom fields, feature tags, automated dunning, QuickBooks, checkout and account management.
Pro is $135 per month, with 0.5% charged on monthly revenue above $30,000. It allows 25 users and adds the Core features, user permissions, multiple gateways, ACH, multiple tax regions, FreeAgent, TaxJar, advanced reporting, a multilingual customer experience and full API access.
The Custom option has no listed price; prospective customers are told to contact the vendor. It is described as a bespoke solution with unlimited users. Billsby says it works on top of payment gateways rather than being a gateway itself; no separate gateway, transfer or exchange-rate fee is published in these facts.
Where it runs
Billsby is described as a hosted web service with a REST API. Public materials do not document a self-hosted deployment.
The facts list web and API platforms, not iPhone or Android apps. Website owners can add checkout and account-management modals using code snippets, while Billsby Pages offers hosted pages containing those functions.
Protection, as Billsby publishes it
Billsby says it complies with EU GDPR, UK GDPR and applicable California privacy-law obligations, including CCPA requirements.
It says payment-card data is tokenized and kept in a PCI-compliant Billsby Vault powered by Spreedly, with Billsby retaining no raw card data. The company also says its Google Cloud setup uses daily database backups in two regions within the same continent.
Billsby states that tokenized cards can remain in its vault when a payment gateway changes. The facts do not state a licence, regulator, deposit protection, two-factor sign-in or a specific dispute process.
Strengths
Products, plans and cycles can use flat, per-unit, volume, tiered or ranged charging. The API accepts metered usage in real time, and reported amounts can be adjusted manually, including downward corrections.
A site can incorporate checkout and customer account management. Dunning flows address failed or declined payments, and integrations include accounting tools, Zapier connections, Webex, Billsby Pages and website builders.
API documentation, email support and live chat from 04:00 to 21:00 EST are listed on the pricing page.
Catches and limits
Core and Pro add percentage charges once monthly revenue passes their stated thresholds. User counts also differ by plan, while Custom pricing is not published.
Billsby depends on external payment gateways and is not itself a gateway. Public materials describe a hosted service, with no self-hosting option documented. Billsby Pages is a free Labs project that Billsby warns could be discontinued with 90 days' notice.
One Capterra reviewer reported unresolved system problems and unanswered support requests over three months. Another said desired features such as coupon codes and a hosted pricing page were initially unavailable.
Who may want another option
Businesses needing a native phone app, self-hosting, or published gateway pricing may find the documented Billsby offering unsuitable.
Verdict
Billsby fits startups and other subscription businesses seeking hosted recurring billing with adaptable pricing, metered allowances, embedded checkout and customer account tools. Its free tier supports ongoing testing, while Core and Pro add integrations, controls and reporting for a monthly charge plus threshold-based revenue fees.
It is less suited to teams that require a mobile app, self-hosted deployment, a gateway supplied by the billing vendor, or certainty that every desired feature is already available.
Who it suits
Pick it if
- Startups building recurring billing into a website
- Teams needing metered or multi-currency subscriptions
- Businesses using API-based billing workflows
Skip it if
- You need a native mobile app or self-hosted deployment
- You want Billsby itself to provide payment-gateway services
- You require features not documented in the published plans
Facts we read
- Accounting integrationsThe accounting integration documentation lists QuickBooks Online and FreeAgent, syncing invoices, credit notes, payments and related data. · support.billsby.com, Oct 21, 2026
- Add-ons and allowancesAdd-ons are recurring fees charged in advance, while allowances measure usage and charge in arrears; both can be attached to plans. · support.billsby.com, Oct 21, 2026
- APIBillsby exposes a REST API under public.billsby.com and authenticates requests with an API key. · support.billsby.com, Oct 21, 2026
- API capabilitiesThe product-list endpoint supports pagination, name search and visibility filtering, while pricing is retrieved through separate plan and cycle calls. · support.billsby.com, Oct 21, 2026
- AudienceBillsby describes its solution as designed for startups needing flexible recurring billing that is easy to integrate and adapt as they grow. · billsby.com, Oct 9, 2026
- Billsby PagesBillsby Pages is a free Labs project that creates hosted landing pages with Checkout and Account Management built in, but Billsby warns it may be discontinued with 90 days’ notice. · support.billsby.com, Oct 21, 2026
- CheckoutBillsby Checkout can be embedded with header and button snippets and supports product, plan, cycle, add-on and allowance parameters. · support.billsby.com, Oct 21, 2026
- Company foundingLinkedIn and G2 list Billsby as founded or serving customers from 2016. · uk.linkedin.com, Oct 21, 2026
- Company sizeLinkedIn lists Billsby as a privately held London company with 11–50 employees. · uk.linkedin.com, Oct 21, 2026
- Customer account managementThe support hub documents an account-management embed experience for customer-facing subscription administration. · support.billsby.com, Oct 21, 2026
- Customer self-serviceCheckout and account management modals can be added to a website with as little as two lines of code. · billsby.com, Oct 9, 2026
- Developer documentationBillsby provides a support hub containing getting-started guides, API reference pages, embed-code instructions, billing, payment, security and integration documentation. · support.billsby.com, Oct 21, 2026
- DunningFailed and declined payments enter Billsby dunning flows to help resolve payment issues and recover customers. · billsby.com, Oct 9, 2026
- Gateway portabilityTokenized card data is held in Billsby’s PCI-compliant vault so gateways can be changed without migrating card details. · support.billsby.com, Oct 21, 2026
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Questions
Does Billsby offer a no-cost plan?
Yes. Free is billed monthly at no charge and includes unlimited users, unlimited testing and unlimited time.
What is the monthly price for Billsby Core?
Core is $45 per month, with 0.4% applied to revenue above $15,000 per month.
How much does Billsby Pro run?
Pro is $135 per month, with 0.5% charged on monthly revenue above $30,000.
Does Billsby act as the payment gateway?
No. Billsby says it works on top of payment gateways and is not itself a payment gateway.
Can Billsby charge according to usage?
Yes. It supports metered allowances, real-time usage updates through its API and manual usage adjustments.
How does Billsby describe card protection?
Billsby says cards are tokenized in a PCI-compliant Spreedly-powered vault and that it retains no raw card data.
Is Billsby yours?
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